How to manually code charges to a GL code including changing previously coded charges
If you wish to manually apply GL codes to charges on an invoice you can do this easily by following these steps:
Step 1
Navigate to an invoice via the Invoices section or the search box
Step 2
Once you are viewing the invoice, scroll down to the GL coding section of the page
Step 3
Now you can expand each of the charges within each shipment row to assign or change the GL code.
Every charge can be assigned a GL code:
The GL codes that appear in the drop down are all the possible combinations of GL codes per category concatenated as a full GL code. Read more about how GL codes are defined here
As an example, if you have the following GL codes:
- 123 (account code)
- 234 (account code)
- website UK (sales channel)
- shop UK (sales channel)
- UK LTD (subsidiary)
The list of GL codes that would appear in the drop down are:
- 123/website UK/UK LTD
- 234/website UK/UK LTD
- 123/shop UK/UK LTD
- 234/shop UK/UK LTD
(The order in which the code categories are concatenated is determined by the sequence order set in the GL category)
Optional step - set multiple charges at once
You can edit assign a GL code to multiple charges at the same time by selecting the check boxes on the left hand side and then setting the GL code on the right hand side as indicated below:
